Privacy Policy – Human Study

Human Study UK Privacy Notice

We are committed to protecting your personal information and maintaining your trust. This notice will inform you about which types of your personal information will be collected by us, for which purposes and in which scope. The privacy notice applies to all personal information processing carried out by Human Study UK.

This website is owned and managed by Human Study UK. The processing of your personal information is carried out by us on our behalf. Human Study UK is a charity registered in UK (Registered Charity Number 1189086) at Jackson Hall, Portland Place, Hastings, TN34 1QN. If you have questions regarding this privacy notice, please contact us at info[at]human-study.org.

What information is collected?

The information we collect about you typically include:

Your name,
Your contact data (postal and email address, telephone number).
Meta/communication data (e.g. device information, IP address).
Financial details (if you are supporting us with a donation).

How is your information used?

We use your information to:

To provide you with information about our work or our activities;
To invite you to participate in interactive features on our website;
To provide you with information, products or services that you have requested from us or that we feel may be of interest to you;
To process donations we may receive from you;
To fundraise in accordance with our internal policies and procedures;
For administrative purposes (for example, we may contact you regarding an event for which you have registered);
To analyse and improve the content and operation of our website;
To analyse and improve our internal business processes;
Where we are required by law to disclose or otherwise use your information.

If you have provided us with your postal address or telephone number, we may send you information about our work by direct mail or contact you by telephone unless you have told us that you would prefer not to hear from us in this way.

Use of cookies

Cookies are text files that contain information from visited websites or domains and are stored by a browser on the user’s computer. A cookie is primarily used to store information about a user during or after his visit within an online service. The information stored can include, for example, the language settings on a website, the login status, a shopping basket or the location where a video was viewed. The term “cookies” also includes other technologies that fulfil the same functions as cookies (e.g. if user information is stored using pseudonymous online identifiers, also referred to as “user IDs”).

You have the option at any time to object to the processing of your information using cookie technologies or to revoke consent (collectively referred to as “opt-out”). You can initially explain your objection using the settings of your browser, e.g. by deactivating the use of cookies (which may also restrict the functionality of our online services).

Before we process or have processed information within the context of the usage of cookies, we ask the users for their consent, which can be revoked at any time. Before the consent has not been given, we may use cookies that are necessary for the operation of our online services. Their use is based on our interest and the user’s interest in the expected functionality of our online services.

Information processing by third parties

In the context of our processing of personal information, it may happen that the information is transferred to other places, companies or persons or that it is disclosed to them. Recipients of this information may include, for example, payment institutions within the context of payment transactions, service providers commissioned with IT tasks or providers of services and content that are embedded in our website. In such a case, the legal requirements will be respected and in particular corresponding contracts or agreements, which serve the protection of your information, will be concluded with the recipients of your data.

We make sure that your information is handled securely and only stored for as long as necessary. We do not sell or swap your information for marketing purposes.

Contacting us

When contacting us (e.g. by contact form, e-mail, telephone or via social media), your information are processed insofar as this is necessary to answer the contact enquiries and any requested activities.

The response to contact enquiries within the framework of contractual or pre-contractual relationships is made in order to fulfill our contractual obligations or to respond to (pre)contractual enquiries and otherwise on the basis of the legitimate interests in responding to the enquiries.

Volunteer application

If you apply to volunteer for us, the information we will collect from you typically includes personal information such as name, address, a contact option and proof of qualifications, as needed.

In the event of a successful application, the information provided may be further processed by us. Otherwise, they will be deleted latest after the expiry of a period of six months. Your personal information will also be deleted if you withdraw your application, to which you are entitled at any time.

We send newsletters, e-mails and other electronic communications only with the consent of the recipient or a legal permission. In order to subscribe to our newsletter, it is generally sufficient to enter your e-mail address. We may, however, ask you to provide a name for the purpose of contacting you personally in the newsletter or to provide further information if this is required for the purposes of the newsletter.

Double opt-in procedure: The registration to our newsletter takes place in general in a so-called Double-Opt-In procedure. This means that you will receive an e-mail after registration asking you to confirm your registration. This confirmation is necessary so that no one can register with external e-mail addresses.

The registrations for the newsletter are logged in order to be able to prove the registration process according to the legal requirements. This includes storing the login and confirmation times as well as the IP address. Likewise the changes of your data stored with the dispatch service provider are logged.

Deletion and restriction of processing: We may store the unsubscribed email addresses for up to three years based on our legitimate interests before deleting them to provide evidence of prior consent. The processing of these data is limited to the purpose of a possible defense against claims. An individual deletion request is possible at any time, provided that the former existence of a consent is confirmed at the same time. In the case of an obligation to permanently observe an objection, we reserve the right to store the e-mail address solely for this purpose in a blacklist.

Information on legal bases: The sending of the newsletter is based on the consent of the recipients or, if consent is not required, on the basis of our legitimate interests in direct marketing. Insofar as we engage a service provider for sending e-mails, this is done on the basis of our legitimate interests. The registration procedure is recorded on the basis of our legitimate interests for the purpose of demonstrating that it has been conducted in accordance with the law.

Communication by E-Mail, Postal Mail, Fax or Telephone

We process personal information for the purposes of promotional communication, which may be carried out via various channels, such as e-mail, telephone, post or fax, in accordance with the legal requirements.

The recipients have the right to withdraw their consent at any time or to object to the advertising communication at any time.

After withdrawal or objection, we may store the information required to prove consent for up to three years on the basis of our legitimate interests before we delete them. The processing of these data is limited to the purpose of a possible defense against claims. An individual deletion request is possible at any time, provided that the former existence of a consent is affirmed.

Plugins and embedded functions and content

Within our online services, we integrate functional and content elements that are obtained from the servers of their respective providers. These may, for example, be graphics, videos or social media buttons as well as contributions (Content).

The integration always presupposes that the third-party providers of this content process the IP address of the user, since they could not send the content to their browser without the IP address. The IP address is therefore required for the presentation of these contents or functions. We strive to use only those contents, whose respective offerers use the IP address only for the distribution of the contents. Third parties may also use so-called pixel tags (invisible graphics, also known as “web beacons”) for statistical or marketing purposes. The “pixel tags” can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user’s device and may include technical information about the browser and operating system, referring websites, visit times and other information about the use of our website, as well as may be linked to such information from other sources.

Information on legal basis: If we ask users for their consent (e.g. in the context of a so-called “cookie banner consent”), the legal basis for processing is this consent. Otherwise, user data will be processed on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online services. We refer you to the note on the use of cookies in this privacy policy.

Deleting your information

We will keep your information for as long as you have an active relationship with us. If you request to receive no further contact, we may retain some basic information in order to avoid sending you unwanted materials in the future.

The information processed by us will be erased in accordance with the statutory provisions as soon as their processing is revoked or other permissions no longer apply (e.g. if the purpose of processing this information no longer applies or they are not required for the purpose).

If the information is not deleted because they are required for other and legally permissible purposes, their processing is limited to these purposes. This means that the information will be restricted and not processed for other purposes. This applies, for example, to information that must be stored for commercial or tax reasons or for which storage is necessary to assert, exercise or defend legal claims or to protect the rights of another natural or legal person.

Changes and Updates to the Privacy Policy

We kindly ask you to inform yourself regularly about the contents of our data protection declaration. We will adjust the privacy policy as changes in our data processing practices make this necessary. We will inform you as soon as the changes require your cooperation (e.g. consent) or other individual notification.

If we provide addresses and contact information of companies and organizations in this privacy policy, we ask you to note that addresses may change over time and to verify the information before contacting us.

Your Rights

As data subject, you are entitled to:

Right to Object: You have the right, on grounds arising from your particular situation, to object at any time to the processing of your personal data. Where personal data are processed for direct marketing purposes, you have the right to object at any time to the processing of the personal data concerning you for the purpose of such marketing, which includes profiling to the extent that it is related to such direct marketing.
Right of withdrawal for consents: You have the right to revoke consents at any time.
Right of access: You have the right to request confirmation as to whether the data in question will be processed and to be informed of this data and to receive further information and a copy of the data in accordance with the provisions of the law.
Right to rectification: You have the right, in accordance with the law, to request the completion of the data concerning you or the rectification of the incorrect data concerning you.
Right to Erasure and Right to Restriction of Processing: In accordance with the statutory provisions, you have the right to demand that the relevant data be erased immediately or, alternatively, to demand that the processing of the data be restricted in accordance with the statutory provisions.
Right to data portability: You have the right to receive data concerning you which you have provided to us in a structured, common and machine-readable format in accordance with the legal requirements, or to request its transmission to another controller.